Rolling Managed Email out to your team

Setting up email for a team of up to 25 goes smoothly with a little planning. Here's a sensible order.

1. Agree a naming style. Decide up front whether individual addresses are firstname@, firstname.lastname@ or something else, and stick to it — consistency looks professional and is easier to remember. Send us the list of people and the address for each.

2. List the shared addresses. Alongside individuals, decide which role addresses you need — info@, sales@, accounts@, support@ — and whether each is a shared mailbox or forwards to named people. Tell us and we'll set them up.

3. We create everything and send settings. We build the mailboxes on your domain with correct filtering and authentication, and provide the connection settings.

4. Get everyone connected. Point people at webmail to start using their address immediately, then set up their phone and desktop apps over IMAP. We can help with device setup.

5. Set signatures. Ask everyone to add a consistent signature (name, business, address, phone) so outgoing mail looks uniform.

Send us the team list and the shared addresses you want, and we'll do the heavy lifting.