Sending a rent-increase notice step by step

A rent-increase notice only bites if it was properly served and served on time, so it is a textbook case for MailProof. Here is how to send one with proof.

1. Sign in to MailProof with your registered business email address — the one your tenant will recognise.
2. Attach the notice as a PDF (up to 10MB). Sending the notice as an attachment means the document's filename is recorded on the certificate as evidence of exactly what you served.
3. Compose the covering message clearly, and add a short signature so the tenant can see who it is from.
4. Send it through the certified relay. MailProof records the full delivery chain and the recipient server's acceptance, with timestamps.
5. Save the PDF certificate you receive, along with the confirmation email. Keep them with your tenancy records.

If the tenant later disputes that the notice arrived, or when it arrived, you have an independent, timestamped record — and they can confirm it themselves on the public verification page. For added peace of mind on a hard deadline, send in good time so a delivered/confirmed status is recorded well before the date the notice needs to take effect.