Using MailProof for GDPR and regulatory compliance

A great deal of compliance work comes down to being able to show, later, that a required communication actually went out and was received. MailProof is built for exactly that.

Where it helps:

• GDPR notifications — data-subject responses, breach communications and privacy notices where you may later need to demonstrate that the recipient was informed, and when.
• Financial disclosures — statements, notices and regulated communications that carry a duty to inform.
• Documented communications generally — any message where 'we told them' needs to be more than an assertion.

Each send produces a formal PDF certificate with the certificate ID, timestamps and the complete delivery timeline, drawn from the recorded handshake with the recipient's mail server. That turns an ordinary email into a dated, verifiable record you can file against the relevant obligation.

Because recipients see your own address and can confirm delivery themselves through the public verification page, the certified message looks and behaves like normal correspondence while still leaving an audit trail. For teams that send these notices regularly, the pre-paid bundles keep a ready stock of certified sends on hand so compliance deadlines never wait on billing.